How to customise the WooCommerce Customer Email without a Plugin

How to customise the WooCommerce Customer Email

If you’re an e-commerce store owner, you know that customer communication is critical to the success of your business. Your customers expect timely, personalised, and professional communication from you, especially when it comes to order confirmation, shipping updates, and delivery information.

WooCommerce, one of the most popular e-commerce platforms, comes with a built-in email system that allows you to send automatic emails to your customers. However, the default email templates provided by WooCommerce may not align with your brand image or communication style. That’s why customising your WooCommerce customer email templates is essential.

In this guide, we’ll show you how to customise your WooCommerce customer email template without using any plugins. With our step-by-step approach, you’ll be able to create professional, personalised, and branded emails that align with your business objectives.

Understanding the WooCommerce Email System

Before we dive into the customisation process, let’s first understand the WooCommerce email system. WooCommerce sends out different types of emails to customers, including:

  1. Order Confirmation
  2. Processing Order
  3. Completed Order
  4. Refunded Order
  5. Customer Invoice
  6. Customer Note

Each of these emails has its own email template that you can customise to match your brand’s look and feel.

Step by Step Guide to Customising the WooCommerce Customer Email

Here is a step by step approach to customising the WooCommerce customer email template without the use of any plugins:

Step 1: Locate the Email Templates Folder

Before we dive into customisation, let’s take a moment to understand the structure of the WooCommerce email template. The WooCommerce email template consists of HTML and CSS code that governs the visual appearance of the email. The template contains various elements such as header, body, footer, and placeholders that you can customise to fit your brand image.

To access the WooCommerce email template, you need to navigate to your WordPress dashboard and click on WooCommerce > Settings > Emails. Here, you’ll find a list of emails that WooCommerce sends automatically, such as Order Confirmation, Order Processing, Order Complete, and so on. Click on any of these emails to access its email template.

WooCommerce Email Customisation

Step 2: Copy the Email Template

Once you have located the email template that you want to customise click Manage and then you can copy the template to your theme where it will be ready to edit.

WooCommerce Email Customiser

Step 3: Modify the Email Template

When you access the email template in WooCommerce, you can modify it according to your preferences by editing the HTML and CSS code. These codes govern the visual appearance of the email, and you can make changes to the different elements such as the header, body, and footer.

Using placeholders such as {order_number}, {order_date}, and {customer_name} allows you to personalise the email for each customer by automatically inserting their specific details. This creates a more personalised and professional communication experience for your customers.

Furthermore, you can add your logo, change the font style, colour scheme, and layout to align the email with your brand image. By customising the email template to match your brand identity, you create a consistent visual experience for your customers and reinforce brand recognition.

Step 5: Test the Customised Email Template

Once you have finished modifying the email template, it’s crucial to test it thoroughly to ensure that it appears as you intended. One way to test your customised email template is by placing a test order on your e-commerce store and verifying the email that is sent to your email address.

This testing process helps you identify any issues or errors that may affect the appearance or functionality of your customised email template. You can check that all the placeholders, such as {order_number} or {customer_name}, have been inserted correctly and that the email design, including the font style, colour scheme, and layout, is consistent with your brand image.

By performing rigorous testing, you can ensure that your customised email template is optimised for customer communication, and it meets your business objectives. This attention to detail can enhance the customer experience, leading to increased customer satisfaction and loyalty.

Tips for Customising WooCommerce Customer Email Templates

Here are some tips to keep in mind when customising WooCommerce customer email templates:

  1. Use a responsive design to ensure that your email template looks good on all devices.
  2. Use clear and concise messaging that is easy to read.
  3. Add your brand logo to the email template to reinforce brand identity.
  4. Use a clear call-to-action to encourage customers to take action.
  5. Personalise the email by including the customer’s name in the greeting.

Customising the email template in WooCommerce is a straightforward process that can significantly enhance your ability to connect with your customers and establish your brand identity. With the simple steps outlined in this guide, you can customise the email template to align with your brand’s visual identity, which can improve the overall customer experience.

By customising the email template, you can tailor your communication to your customers’ needs and create a personalised experience. This can help build trust and loyalty, and improve the likelihood of repeat business.

Furthermore, customising the email template in WooCommerce can help reinforce your brand identity. By aligning the email template with your brand’s look and feel, including logo, font style, colour scheme, and layout, you create a consistent and cohesive visual experience for your customers. This consistent branding across all your communication channels can reinforce your brand image and recognition.

Best of all, customising the WooCommerce customer email template doesn’t require the use of any plugins, making it a straightforward process that can save you time and money. By following the step-by-step approach in this guide, you can modify the email template quickly and easily, ensuring that it meets your specific business requirements.

Need help giving your WooCommerce email templates a personalised look that reflects your business? We’re experts in WordPress and WooCommerce and can help you produce an impressive email template for your WooCommerce website quickly and cheaply. Learn more about our WooCommerce Development services and contact us today to get your website performing as it should be.

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